8 Tips for Booking Guest Accommodations

Written by Angela Ash | Photography by Photography by Lauryn

Your wedding is not only an important event in your lives as a couple, but it is a day that your family and friends are looking forward to as well — often with as much excitement and anticipation. A wedding is one of the happiest occasions that can be imagined, so it’s only normal that everyone on your guest list will do everything possible to ensure that they can be a part of this momentous event.

When you look at your guest list, you may find that it is comprised primarily of people who live in the same general location. However, everyone has out-of-town loved ones that they hope can be a part of their big day. Moreover, what if you just moved to a different city? If you choose to host your wedding from your new home, then you’ll have plenty of people traveling to join your celebration.

For all of your friends, family members and coworkers who will be flying, driving or even taking a train to attend your wedding, you will want to make things as simple as possible for them. After all, they may be taking time off work, paying for travel expenses and juggling busy schedules for this precious moment.

Therefore, you want to ensure that finding hotel accommodations is not just another hurdle to jump through so that they can attend your wedding. Even though you have menu tastings, formalwear fittings and way too many other tasks to mention on your plate, you can often set up accommodation options with only a few phone calls or emails.

So, without further ado, it’s time to explore eight important tips for booking guest accommodations for your wedding.

1. LOCATION ALWAYS MATTERS.

You’ve heard the phrase “Location is everything” on repeat your entire life because it is absolutely true and it is even more important at an event like your wedding. While you may like the idea of your day moving slowly, so you can enjoy every second without even the slightest hitch, chances are good that this may be the busiest day you’ve ever encountered. In short, every single minute counts.

Having accommodations that are nearby can be crucial, especially if you’ve opted to book your own rooms the night before for an added convenience. Before you even think about contacting a particular hotel to inquire about making arrangements, make use of that handy GPS app on your smartphone to check on the actual distance from the hotel to the venue. Once you’ve made that note, look at the actual driving time. Just because a hotel is only 10 minutes away doesn’t mean that you can always use the estimated minute-per-mile method.

You may have selected a venue that is in a busy area, which can increase travel times. When you can, check the driving time on the exact day of the week and time of day as your wedding, if you want to get as accurate as possible. If you can find a hotel that is within walking distance, this is your best bet. That way, you don’t have to worry about traffic and drive times at all. To see everything on an even broader scale, look at your venue on Google maps and then start to search the surrounding areas for available hotels. You can even view price points or set a filter to match a multitude of options.

2. EXPLORE THE HOTEL’S EVENT SPACE.

It never hurts to get an idea of the event space that is offered at a hotel, even if you already have your dream wedding venue booked. For example, you may want to host additional events at the hotel to make it convenient for your out-of-town guests who will find it harder to travel back and forth to other locations. Many couples opt to host their rehearsal dinner or post-wedding brunches at their chosen hotel.

You can also consider planning a going-away lunch for your out-of- towners, even if you’re already on your plane to discover the wonders of Europe or ready to board your cruise ship to the Caribbean. The possibilities are endless, so it’s definitely worth looking into an event space that may be available on your selected dates.

3. ASK ABOUT OTHER EVENTS.

When you have the venue booked and your date is set in stone, you want to make sure there aren’t any conferences or large meetings being held at the hotel. Any events that could make it difficult for last-minute guests to book a room could be problematic. Additionally, check the surrounding areas for things like sporting events, festivals or big- name concerts. These attendees may be looking at the same hotel as an overnight option and you may not want to be surrounded by the hype that often accompanies such a crowd — especially the weekend of your wedding.

4. LOOK FOR AMENITIES AND EXTRAS AVAILABLE TO YOUR GUESTS.

While you’re looking at things like room types and availability, you should also explore the amenities that are offered to hotel guests. Let’s face it — if you could have made arrangements with a hotel that offered an indoor pool for a similar price in the same location as the one you selected, you had better not let your guests find out. You may think that no one has time to enjoy the property’s amenities, but you need to keep in mind that your guests may not have the same hectic pre- and post- wedding itineraries as you.

Furthermore, many of your guests may view the weekend as a little getaway, so why not make it as much of a vacation as possible? Things that can make the stay more enjoyable include a:

  • Swimming pool
  • Hot tub or sauna
  • Spa
  • Fitness center
  • On-site dining options
  • Bar
  • Lounge area
  • Play area or other children’s activities
  • Shuttle for airport transportation

5. DON’T BE AFRAID TO GET A LITTLE CREATIVE.

When you’re asking exploratory questions about the property, don’t forget to get inspired by additional ideas that could make your guests’ stay even more convenient or memorable. First, if the hotel is within driving distance of the venue, check to see if transportation can be arranged for your guests. Many hotels offer courtesy shuttles to the airport and other popular destinations within the city, and that’s an added bonus. But often, if a large block of rooms is booked, you may be able to coordinate additional shuttle services with the hotel, even if it’s at an additional cost. If a lot of your guests are flying in for your wedding, this service would be invaluable.

Next, if you’re still thinking of ways to show your out-of-town guests a little love for making the effort to travel to your wedding, you can also consider giving them a small gift bag upon their check-in. This can include anything from unique, regional treats to tickets to a local attraction that’s within walking distance.

6. BOOK AS A GROUP.

Once you have decided that this property checks all the boxes for what you’re looking for in a hotel for your guests, you are ready to move on to the most important tip on this list — to book as a group. The first thing you need to do is get an estimate of the number of rooms that you will need, so that the property has a general idea of how many guests to anticipate. This number doesn’t need to be exact, but it should be accurate enough to create a good starting point for negotiations. The total number will undoubtedly change several times before the wedding, with some guests finding that they can no longer attend, and others finally realizing that they can readjust their schedules and be there to lend their support.

When coming up with your count, be sure to include:

  • All out-of-town guests who have expressed that they would like to attend
  • Any members of the bridal party who’d like to be closer to the venue
  • Yourselves, as the hotel is a perfect place to spend the night before or after the wedding

Next, you need to begin the process of making arrangements as a group, which may be referred to as a “block” of rooms. Note that you will not confirm reservations or make payments, but you will make an agreement with the hotel to set aside a number of rooms for your guests. Typically, the rooms need to be booked before a specific date or the hotel releases them to other interested parties. Be sure to set up a group code, so that people booking their reservations can use this information to ensure they are identified as a part of your group. This also negates any confusion that may be created by using last names that may be unfamiliar or difficult to pronounce.

Additionally, if you are thinking about booking a suite for the wedding party to use, consider booking it for two days. That way, you have time to bring over all of the necessities, as well as relax with a little downtime.

7. CONSIDER MORE THAN ONE HOTEL.

No matter where you look or what options are available to you, your wedding may simply occur at a busy time of the year or there may be unavoidable events that are booking up large blocks of rooms. Perhaps you are having a holiday wedding or maybe your wedding date falls on the same day as an important citywide event. If this is the case, then it may be wise to make arrangements with two different hotel properties for your group.

8. SPREAD THE WORD.

The final step is to spread the word about the options that you have arranged. Some couples may include a small card inside their invitations or you can use your wedding website to list the information. Regardless of what you do, always follow up with word of mouth, especially if you haven’t confirmed with a guest who needs accommodations. Above all else, be sure your guests do not book their rooms independently. If they do, they will not receive the special discounted rate.

Setting up hotel accommodations for your out-of-town guests will not be a very time-consuming task, but it can make all the difference. By following these simple tips, your guests will enjoy the convenience of a prime location, rather than having to race across town and possibly encounter traffic. Moreover, not only will you make this step of attending your wedding easier for your guests, but they’ll also see the efforts that you have made and will make the same effort to be a part of your celebration.

Browse Chicago area hotels here.

8 Tips for Finding Your Dream Dress

Written by Lauren Beers and Anne Morrissy | Photography by TWA Photographic Artists

Whether you dream of a huge, elaborate celebration or an intimate, private gathering, the perfect gown is a vital element of every wedding. After all, this will be the dress of all dresses and the one you want to remember as nothing less than perfect. All brides-to-be are faced with the decision of which dress to choose, and while this may seem like a monumental task, there are several ways to lessen any anxiety that accompanies this process.

Here are eight tips to help you get the most out of gown shopping. With these tips rest assured, you will be armed with the knowledge and confidence necessary to select the dress of your dreams without second-guessing yourself along the way.

1. CALCULATE YOUR BUDGET.

There is no sense in falling in love with a gown that is outside of your budget. By firmly setting a budget prior to looking at dresses, you ensure that you can both fall in love with, and afford, your dream dress. It is important to consider the cost of any alterations that may be necessary for your dress to fit properly as well.

Before ordering your gown, make sure to ask the salon about the price and process of alterations once the dress arrives. Alteration pricing can vary widely and should be factored into the overall budget. In addition to general fit accommodations, alterations include the gown’s bustle, which can be quite complicated depending on the dress design. Alteration appointments generally begin about four months before the wedding — expect to attend one to three fittings before the gown is completed.

While there is no harm in shopping around for alterations, make sure that whomever you choose is reputable, and guarantees his or her work. While there may be less expensive alteration options available, having your dream dress altered incorrectly could quickly turn into a nightmare.

When setting your budget, also keep in mind what accessories or details may enhance your dream dress. Does your vision include shoes that cost double the price of your dress itself? Is your gown only complete with extra detailing? Do you know how much the veil you have dreamt about since you were little actually costs now that it’s time to say “I do?” By planning for accessories and details ahead of time, you can more accurately define your budget and find a final look that fits within your allotted budget.

2. DECIDE ON YOUR VIBE.

In your hands, you are currently holding a wealth of information when it comes to all things weddings; flip through these pages and see if any gowns stand out to you. Utilize social media as a way to gain inspiration from other brides who have paved the way before you. Reference all of these resources prior to stepping inside a bridal boutique to avoid feeling overwhelmed. Whether you’re flipping through the pages of this magazine or scanning Pinterest, inspiration is everywhere and research is one of the most important parts of finding your wedding dress. Fortunately, it’s the fun kind of research.

Simply compile an archive of dresses you love. Go wild, then once you have a treasure chest full of styles you like, look for similarities. Is there a color, cut or designer that keeps popping up? Pay attention to those. Although you will need to maintain some flexibility, start to develop a list of items to consider. Include the location and season of your wedding, the shades or colors you prefer and the shapes or styles you gravitate towards.

Have you always dreamed of walking down the aisle in a gown that would make Cinderella envious? Or are you seeking a simple yet elegant look? Are you opting out of a dress completely and on the hunt for a modern pantsuit? Deciding what look you would like to convey on your wedding day can help weed out a handful of cumbersome options and unnecessary shopping- related stress.

In the same way, decide what types of styles, fabrics and details you’d like to avoid. Maybe you love the long-sleeve look, for example, but also know you are not going to wear long sleeves for your July wedding. These details are great to make note of. Once you decide on your overall image, you can use your newfound inspiration to hit the ground running in the hunt for your dream dress.

3. RESEARCH BRIDAL SALONS AND BOOK A FEW APPOINTMENTS.

It’s best to make appointments to try on gowns at multiple salons to see the full array of options. At each salon, be honest about your budget and resist the urge to try on gowns that are vastly outside your budget. Be prepared as each salon will offer its very own experience. Smaller, local bridal salons may offer a more personalized experience, although they may have a limited selection of gowns. Larger bridal salons may carry a wider assortment of gowns but may not be available to deliver that personal touch you desire.

4. IT TAKES A (SMALL) VILLAGE.

If one thing can be learned from years of watching wedding shows on TV, it’s that less is often times more. This rings true when it is time for you to determine whom to bring with you dress shopping.

While the idea of having a large group of your closest friends and family with you may sound picturesque, a crowd can often make the already challenging decision that much more difficult as more people often means more input.

Many brides opt for bringing between two and four people with them shopping. Your immediate family members may get first pick (for example, your mom, grandma or sisters), then one or two from the wedding party, followed by your future mother- or sisters-in-law. If you have room, invite more from your wedding party. If you don’t have a good relationship with one of the people listed, however, it’s best to avoid them on this special occasion. After all, this is your day and no matter whom you choose to bring with you, one thing to always keep in mind is that this is the dress you are going to be wearing. You are the one who needs to be in love with your final decision. While it is oftentimes easier said than done, try not to let the opinion of others deter you from following your heart. Looking back on your wedding photographs with regret over not picking the gown you wanted would truly be a shame.

5. KEEP AN OPEN MIND.

Falling in love with a dress while standing in a fitting room is one thing, but you also want to make sure that you can comfortably enjoy yourself for the entirety of your wedding celebration. For instance, you may try on one dress you love, but quickly discover you can’t breathe when you try to sit down. Enjoying your wedding cupcakes would be nearly impossible.

Think about your wedding and find a dress that fits accordingly. Are you planning on dancing until your venue turns the lights off? Perhaps a gown with yards upon yards of additional fabric weighing you down is a bad idea. Or are you saying “I do!” on the beach? Seek out a dress that is lightweight and airy. A great alternative is to choose two dresses — one for the ceremony and one for the reception. It’s your celebration; you can change gowns if you want to! With thousands of options available, finding a dress (or dresses) that makes you feel beautiful, while still enjoying your wedding day festivities is a must and absolutely possible.

Also, don’t forget to take into account advice from the salon staff. While it is helpful to go in with a general idea of what you’re looking for, remember that the salon sales staff are experts, and see hundreds or even thousands of customers every year. Many find that the styles they go in coveting don’t suit them for one reason or another, and they often end up preferring the options the salon staff hand-selects for them instead. Similarly, because sizing of wedding gowns is so erratic, salon staff may have the best knowledge of which sizes to try first.

6. TIMING IS EVERYTHING.

Give yourself plenty of time to find your gown. After all, it took you until this moment to find the one to marry, why settle for a dress that isn’t perfection? Give yourself at least 10 months prior to your wedding to purchase a dress. In contrast, once you find the gown of your dreams, don’t wait too long to order. By doing so, you ensure ample time for your gown to arrive and for you to schedule any necessary alterations to make your dream dress a reality. While it’s possible the bridal salon may have the gown in stock in your size, it’s much more likely the order is placed with the manufacturer, which can be a slow process.

Also allow yourself the opportunity to appreciate each new chapter that accompanies this special time prior to your wedding. Enjoy the celebratory showers and parties that are thrown in your honor, and soak up the love that surrounds you during your engagement. Try not to let the anxiety of finding a gown overshadow these joyous moments. With a minimum of 10 months, you have enough time to find the perfect dress without experiencing the buyer’s remorse that often goes along with rushing a purchase.

Once the perfect dress is officially yours, put it in your closet and don’t look back. In other words, resist the urge to try on your gown over and over again. The last thing you want to do to the perfect dress is tear or stain it before your big day. Besides, if you try it on one too many times, it may lose its luster as you almost certainly overanalyze your decision.

7. HIGHLIGHT YOU.

For most of us, our wedding day is our most photographed day. With that in mind, it’s of the utmost importance that you are in love with the way you look in your dress. Wedding gowns come in a variety of materials, cuts, colors, sizes and designs for a reason. No two brides are exactly alike. What may appear off- putting on the hanger may fit like a glove once you try it on. Think of finding a dress like its very own chapter in your wedding book. Go into this chapter with an open mind and an open heart to ensure that you are giving yourself every opportunity to fall in love.

8. CHOOSE WISELY.

In a one-hour salon appointment, brides typically try on eight to 13 gowns. At each salon you visit, ask if you can take reference photos to help you remember each design. Once you have seen a sufficient number of gowns, narrow the options down to your favorite three to five dresses, then make your choice from these. Be honest about your preferences, and don’t let anyone pressure you into buying a gown you don’t love.

It is also advised to purchase a dress that fits your current figure and not a goal that you set for yourself. While many couples like to use their wedding as motivation to revamp their eating and exercise habits, there is no reason to put extra pressure on yourself to squeeze into a dress that is two sizes too small. Planning a wedding can be stressful enough, why add the stress of weight loss into the mix? Never let your beauty be defined by a number.

The glow that radiates from a bride on her wedding day has nothing to do with the price of the gown, the designer, the size or the style, or even how long it took to decide on the dress. The reason brides are so beautiful on their wedding day stems from the confidence they carry as they walk down the aisle. Confidence in your dress decision brings you one step closer to your happily ever after.

View Chicago area bridal fashion retailers here.

Vendor Viewpoint – Biagio Events and Catering

Biagio Events and Catering

Biagio Events and Catering swung by the blog to discuss everything their amazing property has to offer to couples looking for a unique venue with the perfect spot to say “I do!”. 

How have you been able to help your couples during Covid-19?

This has been a very emotional time for all of our events. But we understand that we all are being affected by this and we made the decision immediately to postpone our events that needed to be or have chosen to do so. We also offered the option to use funds towards catering or other events in the future with no restrictions as far as time frame. We made the decision to also have our staff available from the start of Covid-19 so they never feel a lapse in communication. Emails have been open and phones on!

What are your safety & social distancing implementations for upcoming weddings & events at Belvedere?

We are implementing multiple procedures for the safety of all guests and staff including: limiting seating to 6-10 guests per table; face masks when not seated at a table; continuous cleaning of the space including but not limited to bars, door handles, chairs, etc.; concierge buffet service- attendant at buffets to serve guests to limit the number of hands at the buffet; plated meals whenever possible; consistent changing of clean serving utensils; masks on all employees during meetings and events; hand sanitizer stations strategically placed; appropriate signage hung for all to see.

Biagio Events and Catering

Couples looking to host a wedding in Chicago have hundreds of options. What makes Biagio Events and Catering so unique?

Biagio Events and Catering is newly renovated in the last 5 years. We offer two types of spaces: traditional and loft spaces.

How is Biagio Events and Catering adaptable?

We offer two types of spaces: traditional and loft spaces. And we have a restaurant attached for smaller events or just a drink before your wedding reception.

Biagio Events and Catering
What about the size of events? How does Biagio Events and Catering cater to small, intimate weddings vs. big, boisterous ones?

All of our spaces are customizable. We have 4 rooms that can combine together or function separately.

– Suite 1 seating up to 200

– Suite 2 seating up to 80

– Suite 3 seating up 200

– Suite 4 seating up to 200

Currently, due to Covid- 19, all of these counts are being adjusted down for social distancing as we require tables are 6ft apart tables and limit the number of guests to 6-10 per table.

Why does Biagio Events and Catering like hosting weddings?

We like to take part in all different events from all different cultures which all have their own unique style.

Biagio Events and Catering

What are your tips for couples who are just starting the wedding planning process, especially those who are still trying to pick a venue?

Keep an open mind to all options available to you, but keep these tips in mind:

– Know your guest count before you visit the venue.
– Be on the same page about your budget with all parties involved.
– Know your style when you are venue shopping.

Biagio Events and Catering offers a versatile space that can be tailored to accommodate every type and size of event, with a professional events team that will work with you on every detail. Click here for more information about booking your wedding at Biagio Events and Catering. 

Venue Viewpoint – Belevedere Events & Banquets

The wedding pros at Belvedere Events & Banquets popped by the blog to share all about their beautiful and versatile space for wedding ceremonies and receptions. 

How have you been able to help your couples during Covid-19?

This has been a very emotional time for all of our events. But we understand that we all are being affected by this and we made the decision immediately to postpone our events that needed to be or have chosen to do so. We also offered the option to use funds towards catering or other events in the future with no restrictions as far as time frame. We made the decision to also have our staff available from the start of Covid-19 so they never feel a lapse in communication.

What are your safety & social distancing implementations for upcoming weddings & events at Belvedere?

We are implementing multiple procedures for the safety of all guests and staff including: limiting seating to 6-10 guests per table; face masks when not seated at a table; continuous cleaning of the space including but not limited to bars, door handles, chairs, etc.; concierge buffet service- attendant at buffets to serve guests to limit the number of hands at the buffet; plated meals whenever possible; consistent changing of clean serving utensils; masks on all employees during meetings and events.

Belvedere Banquets & Events

Couples looking to host a wedding in Chicago have hundreds of options. What makes Belvedere so unique?

Belvedere is simply unique and offers a subtle atmosphere, outdoor event area, windows, fireplace, private bridal suites. We have a hotel attached to us and we are conveniently located 10 minutes from Chicago O’Hare International Airport. We have wonderful photo opportunities by our patio, fountains, staircases and lobby area.

How is Belvedere adaptable?

Belvedere is designed with all couples in mind. Our silver, gold, white, ivory tones work with all color schemes and ideas.

Belvedere Banquets & Events

What about the size of events? How does Belvedere cater to small, intimate weddings vs. big, boisterous ones?

All of our spaces are customizable. We have 4 rooms that can combine together or function separately.

-Patio seating up to 60

-Suite 1 seating up to 300

-Suite 2 seating up to 200

-Suite 3 seating up 200

-Suite 4 seating up to 100

-Lobby seating up to 60

Currently, due to Covid- 19, all of these counts are being adjusted down for social distancing as we require tables are 6ft apart tables and limit the number of guests to 6-10 per table.

Why does Belvedere like hosting weddings?

Because we love to see the joy in people. It is one of the best moments in a person’s life! Why wouldn’t we want to be a part of that occasion?

Belvedere Banquets & Events
What are your tips for couples who are just starting the wedding planning process, especially those who are still trying to pick a venue?

Do you see your wedding at that location should be your first question. Not because of outside influences, but is this perfect for your dream and budget? Does it offer flexible spaces? Can menu items be adjusted for your wants and needs?

Keep an open mind to all options available to you.

Belvedere Events & Banquets offers a versatile space can be tailored to accommodate every type and size of event, with a professional events team that will work with you on every detail. Click here for more information about booking your wedding at Belvedere Events & Banquets. 

Date Night at the Drive-In: Taking a break from COVID Wedding Planning!

Wedding planning is stressful enough as it is, then add in a pandemic and we’re sure your stress level has skyrocketed! Take a break from wedding planning and have a little fun with your partner at a socially distanced drive-in like CHI-Together. 

COVID-19 has surely tested the limits on the way that people socialize, form connections and celebrate milestones. Specifically, the milestone of getting married during a global pandemic has put many couples’ relationships to the test. Juggling changes in venue capacity,  narrowing down of guests lists, finding new vendors and abiding by social distancing guidelines can all be additional stressors during a couple’s wedding planning process. However, such alterations are necessary if planning a wedding during a global pandemic.

With all of this added stress, we suggest that all couples step away from their planning and take a night to truly enjoy each other’s company. Find creative activities to do with your partner during this time is a way to keep the romance alive and the weddings worries afar. You must set aside time for each other and your relationship. Stay positive by shifting your focus back on each other and spending quality time together.

Socially safe dates are trending and it’s time for you soon-to-be newlyweds to take a break from wedding planning and get on the bandwagon! Avoiding large gatherings is a must when practicing social distancing, but there are other ways to ramp up date nights yet stay safe as you explore our beautiful city and each other. Look for activities to do with your partner outdoors or activities that you can do while wearing a mask. Make an event out of your date night and go the extra mile to make it special!

Here’s one date night option for you that will take it up a notch while enjoying the city lights, music and a movie all in one experience.  Attend a full evening of fun together at CHI-Together Drive-In at Soldier Field. Bringing back the nostalgia of the classic drive-in yet urbanizing it with an action packed evening of live music, contests and games followed by the movie screening… this night is sure to be a hit and a night to remember!

Take it up a notch and pack a picnic basket of your favorite movie night snacks, creating a comfortable bed in the back seat of your truck or trunk with pillows and attend this drive-in movie experience with your partner. Don’t want to worry about packing dinner? There are food trucks on site too! If you really want to make it special, bring along string lights and have them strung in your trunk or bring candles to layer in some ambiance!

The efforts in combating COVID-19 has brought back the drive-in to weekend entertainment and they are back better than ever (and in the heart of Chicago)! CHI-Together Drive-In is located in the Soldier Field South parking lot offering one of the most innovative drive-in music and movie entertainment experiences that Chicago has boasted since the pandemic swept the country. CHI-Together is the largest drive-in music and movie event in Chicago and has three jumbo screens that feature movies everyone loves to watch.

What makes this deal even sweeter? Each ticket includes the live music pre-show and the movie along with a bucket of popcorn. Want to make it a double date? Go for it! The purchase of one vehicle ticket is good for up to 6 people per car. Socially safe date-night is possible, fun and can re-energize the wedding planning process by taking a step back and simply enjoying each other. So take a break, get out, and enjoy a date night with your future forever!

Tickets, movie line-up and more information can be found online here: www.CHI-Together.com

All photography by As They Are Photography.

Plan Your Dream Wedding from the Comfort of Your Couch

Calling all future brides and grooms: Say “I do” to the Bridal Extravaganza of Atlanta, going online soon. With an estimated 20,000 Georgia weddings in limbo through the end of 2020 and growing numbers of new engagements, the cancellation of wedding expos and shows is leaving couples without guidance to navigate their next steps. Wedding professionals are also eager to connect with couples who are going to need their services post-pandemic shutdown. 

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Perfect Proposal: Wes & Katy

Perfect Proposal Wes and Katy

Wes, determined to propose to Katy, pandemic or not, got down on an impromptu knee only to be given the ultimate plot twist. All photos by Angela Conners Treimer with Stories from Six Feet.
How did you meet?

We met through mutual friends in 2015. We were both in relationships at the time and learned we signed up for the same half marathon. We resolved to be accountability buddies. Following the race, we kept in touch here and there, reconnecting when Katy was shifting careers, when I went on medical leave from work, at a surprise birthday party, and again when I lost my job. We always crossed paths during pivotal moments in each other’s lives. We remained friends for four years and it evolved into an amazing relationship. After that, we both knew right away.

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How to Ethically Source Your Engagement Ring

This post is sponsored by Great Heights.

One of the newest trends driving the jewelry industry is sustainability. More and more, people are wondering where their treasured pieces and investment gemstones come from. As you’re looking for your next piece of jewelry, keep the following points in mind to ensure you’re able to find a piece that benefits the world as much as it’s benefiting you!  (more…)

How Can I Ever Thank You?

We all know wedding planning involves a lot of time, energy and usually a healthy dose of stress at some point. But what makes that all worth it? Wedding gifts! (Okay, and maybe the whole being married to the love of your life part, too.) But in all seriousness, you will probably receive more gifts for your wedding than at any other time in your life. From outfitting your kitchen with matching silverware to fluffy, monogrammed towels for your bathroom, you will be given plenty of thoughtful items that you actually want and need. The only catch to this plethora of presents? Writing the thank-you note.

The etiquette on this item is pretty clear, you have got to send a thank-you note to every single person who gives you a gift. The note both communicates your appreciation and also confirms that you received the gift so that the giver knows it was not lost in transit. Thank-you notes should always be handwritten, as a printed message comes across as cold and thoughtless. While you can arguably take up to three months after your Big Day to send a thank-you, the gesture feels more sincere when sent in a timely manner. It is perfectly fine to send your notes before the wedding for gifts received at showers ahead of time.

Newlyweds can sometimes feel unsure about what to say or how to structure a thank-you note, especially since sending handwritten letters is pretty rare these days. We have simplified the process for you and laid out everything you need to know to make sure you are sending thoughtful thank-you notes that everyone will appreciate.

The Note

Traditionally, wedding thank-you notes are small, folded-over cards with a monogram on the front. If you choose to take the traditional approach, you can use your new married monogram. If your wedding vibe is less traditional and more laid-back or modern, you may want to choose a colorful, creative and less formal thank-you note. Pick the style that fits your personality, and feel free to use more than one style of thank-you note depending on your audience. You may want a more casual or spirited card for close friends and something more formal for distant relatives and casual acquaintances. And don’t forget that you can register for your thank-you notes as well!

The Format

Thank-you notes are typically small for a reason – you don’t need to write that much! You should always start with a greeting – “Dear Whomever” is always appropriate – and then include two to three sentences of text. In the body of your thank-you note, be sure to mention the specific gift you received and how you will use it. It may seem obvious, but don’t forget to say ‘thank you!’. End with something personal – “We can’t wait to see you soon!” or “We are so happy you could celebrate with us!” – to help your thank-you feel meaningful.

Dear Aunt Helen and Uncle Mark,

Thank you so much for the beautiful vase you gave us. We cannot wait to display the fresh-cut flowers from our garden in it. We are looking forward to seeing you both at the Fourth of July party soon!

Love,

Jennifer

The Gift

It is quite common to receive money as a wedding gift, which can make writing a thank you note feel a bit awkward. Never mention the exact amount given. Rather, treat each monetary gift as a “generous gift,” and write how you plan to spend the cash in your card. For example, “Thank you so much for your generous gift. We were so excited to be able to book a snorkeling excursion on our honeymoon!”

If you receive an item that is a duplicate or that you plan to return, keep that information to yourself. Mention the specific gift given in your note and focus on your gratitude to the gift giver. If you received three toasters, your thank-you might look like this: “We really appreciate the four-slice toaster. We can’t wait to have you over for brunch soon so you can see it in action! It means a lot to us both that you thought of us at this exciting time in our lives.”

There is a chance you may receive something that you’re unsure of how to use or what exactly it is. In that instance, be as general as necessary while focusing on the person who gifted it and how appreciative you are.

The Recipient

Model your greeting based on how familiar you are with who gave you the gift. It would be weird to address your sister or close friend with a formal pre-fix, but your Dad’s work friend that you’ve never met should be addressed with a Mr. or Mrs. as appropriate. You should also think about the recipient when signing your own name. Traditional etiquette states that since you are writing the card yourself, you should only sign your name. For a more modern approach, both names can be signed. For those who are close to you, your first name should suffice. It’s best to use your full name – first, maiden, and married – when sending a card to someone who may not recognize just your first name.

Remember that thank-you notes are not solely for gifts, either. You should send a hand-written thank-you to anyone who helps you plan, prepare and celebrate your Big Day. This includes your wedding planner, photographer, officiant, the host or hostess of any wedding showers or events and any others who contributed significantly to your ceremony or reception.

The Organization

Staying organized and on top of your wedding thank-you notes will make life so much easier. Keep track of every gift – who gave it, what it is, when they gave it – in a spreadsheet so you can clearly mark when you have sent a thank-you note for each item. If you have several wedding showers, try to send those notes immediately after the event so they don’t pile up. If you wait to send any notes until after your wedding day, the task may feel overwhelming.

At the end of the day, guests genuinely appreciate knowing that you received their gift and that you are grateful. Make writing your thank-you notes more fun by writing while watching a guilty pleasure TV show or listening to your favorite podcast while you crank them out. Take a moment to truly reflect on how thankful you are for the generous people who celebrated your Big Day before sitting down to write – the grateful spirit will come through in your notes. The most important thing is that you actually send everyone a thank-you note, so stay on top of your gift list and make sure you address, stamp and mail each and every card of gratitude. Your hand may hurt by the end of the process, but once you are done, treat yourself to a bubble bath and one of those new, fluffy towels you just received.

Find local stationary companies and start planning your thank-you notes today!

The Ins and Outs of Contracts and Deposits

By Zach Thomas

In the midst of all the fun that comes with wedding planning, a bride ought to know a thing or two about those serious contracts she’s signing on the dotted line.

Why do I have to pay a deposit to vendors like photographers, DJs, planners, etc?

To discuss a deposit, it also becomes a discussion about contracts—they go hand-in- hand. The contract spells out the agreement (date, time and rate; and what you should expect from the vendor, what the vendor should expect from you) and the deposit is the force behind that agreement. The deposit allows the vendor to be confident in turning away other potential clients for the same date, and it allows the couple to feel confident their vendor will show up and perform their hired duties the day of the wedding.

Is a standard practice of wedding vendors to require a deposit?

Yes. If the vendor you are choosing to work with doesn’t require a contract and deposit, you should be concerned about what other things they are leaving out of their business (e.g. insurance, back-up equipment, or experience). If there isn’t a contract and deposit requirement, that is a red flag. Remember, a contract and deposit also protects the customer and adds peace of mind that a vendor will show up and do the job they are hired for.

How much money should I expect to put down for my deposit?

This amount varies, but 50% is fairly standard.

What if I have to cancel?

Read over any contract you are signing, and ask the vendor you are working with to explain anything you are unclear about. Weddings don’t happen for a number of reasons—break-ups, family disagreements, weather issues, and sometimes the couple get so overwhelmed planning they run off to Vegas to elope. If you need to cancel, notify the vendor immediately and just be open to having a conversation about what your contract may entitle you to. Many contracts have the flexibility to deal with the various reasons for cancellation. Sometimes if the vendor is able to book another client with a comparable package on the same day, the deposit or a portion is refundable no matter the reason.

What if I pay a deposit and the vendor has to cancel?

You should ask for your deposit to be promptly refunded.

What type of legal wording should I look for in a vendor contract specific to deposits?

You should make sure what is and what is not refundable is clearly articulated. Some vendors who work with multiple clients in a day may allow for a partial return of deposit, within a certain period of time before the event. Most photographers can’t do that because it’s much harder to fill the date, especially the closer you get to the event.

What if I cancel, and I feel like I deserve my deposit back?

The terms should be clearly spelled out in the contract. Weddings (and planning them!) are emotional, but when dealing with vendors a customer should always keep in mind that they are working with business owners.

10 Ways to Find Your Inspiration

Before you go all Pinterest crazy and the little green monster inside of you starts to take over, we want to give you a bit of guidance to make sure that during your wedding planning process, you stay true to you. We know on a regular basis we are plagued with an overwhelming urge to keep up with the Joneses and it can be especially difficult to fend off that urge when it comes to your wedding. Here, we’ve compiled some basic tips to help you identify your true style as a couple and arm you with the know-how you’ll need to pull it all together.

  1. BE TRUE TO YOU
    Ultimately, you know deep down inside what’s truly important to you. Just know this: your wedding is the first big event you will host together as a couple so it’s the first time to let your personalities truly shine in front of friends and family. Whatever your source of inspiration, make decisions that feel right to you, not what you’ve seen other couples do.
  2. PASSION
    Everyone has a hobby, activity, cause or pledge they fully support and this may be just the place to draw inspiration from. Show off your priorities in life to your guests by finding inspiration from what your true passions are.
  3. LOCATION
    Your venue will have a great deal of impact on the environment of your wedding. If you opt for a barn, you’ll likely want to go for a more rustic feel. Or, if you book the most prestigious hotel in town, a glamorous wedding for you it is! Don’t overlook your biggest expense in the wedding as a possible source for your overall theme too.
  4. TIME OF THE DAY
    Are you a morning person or night owl? Whatever your preference, the time of day you ultimately choose to host your wedding ceremony and reception will affect the feel of the event. If you and your fiance are up and at ’em each day with a morning coffee, a brunch wedding just might be the thing for you. The possibilities are endless!
  5. MUSE
    Inspiration abounds from a myriad of places and a muse might be just the thing you center your wedding style around. Your favorite movie, color, flower, character, season or destination. Pick something near and dear to you and let it guide all of your style decisions.
  6. SCALE
    When you put together your guest list you’ll either be looking at a large event or intimate gathering. The amount of people you choose to invite will affect the environment so when looking for sources of inspiration, remember how big or intimate the event will feel with the amount of friends and family in attendance and work off of that.
  7. JOINT INTERESTS
    Do you and the future hubs have a common interest that brought you together? Flying, skydiving, traveling or food? Whatever it is you spend your free time doing, consider letting it be the source of your wedding style. Golf anyone?
  8. FORMALITY
    If you’re a Great Gatsby girl at heart, a formal setting just might be the style for you. But, if a laid back casual setting is for you, so be it. Consider your personal preferences on dressing down or up when identifying the style wedding you want.
  9. HERITAGE & HISTORY
    Do you hail from a great land afar or find yourself among a long lineage of great folks? Then let your family history and heritage guide the style of your wedding and enjoy reminiscing with your parents and loved ones about your roots.
  10. CONSIDER THE SEASON
    The time of the year could greatly affect the overall style of your wedding. Temperature and foliage are great places to find inspiration and build your wedding style around.

WEDDING PLANNING DO’S & DON’TS

  • Do…be considerate of family traditions and wants but don’t feel chained to them.
  • Do..be authentic to YOUR true style.
  • Do..Create a budget, fine tune it and stick to it.
  • Do..Edit. Edit. Edit. Start with a big picture and bring it into focus from there.
  • Do…Manage the guest list… Don’t feel obligated to invite everyone. This will help your budget too.
  • Don’t…spend too much energy focusing on what others are doing.
  • Don’t…let the party details outshine the magic of your marriage.
  • Don’t…skimp on wedding vendors. Trust us… you get what you pay for.
  • Don’t…sweat the small stuff.

Find more wedding planning advice here.

Building the Perfect Wedding Cake

By Terry Smedley

Whether you prefer a towering six-tier confection or a simplistic couple’s cake, choose the dessert that’s best for your day.

Should I steer clear of any frostings or finishes if I’m hosting an outdoor reception?

If you are having an outdoor reception during the hot months, try to steer clear of buttercreams that contain ingredients that can’t take the heat like cream cheese.

What’s the key to making a naked-style cake wedding worthy?

Most people who select naked cakes do so not because of the look of the cake (although most do love the simplicity), but because they aren’t a fan of frosting. They love that they can have more cake, less frosting and with the addition of floral or some decorative elements have a beautiful cake that tastes good.

My future husband and I aren’t really fans of cake. Do we still need to have one? What are my other options?

Oh heavens no, there are no hard and fast rules! Dessert buffets are hot right now. They are a fabulous alternative to cake or to supplement cake for your guests. The benefit of a dessert buffet is your guests get a variety of choices for their desserts, and can be designed to coordinate with and complement your reception.

What information should I have ready for our cake consultations?

Do your homework! Before you book a consultation, ensure the company provides the type of cake you are looking for. A baker may specialize in old fashioned cakes or naked cakes, so don’t ask them to create a cake style they don’t generally offer. Be prepared to leave a photo of your inspiration cake with the baker after your consultation.

Cake toppers: are they a thing of the past?

Cake toppers are making a comeback, but not necessarily the traditional bride and groom. More often you may see custom laser cut toppers that express the sentiments of the couple, such as “To the Moon and Back” or “Mr. and Mrs.” or clever custom cake toppers showcasing the couple and their interests.

I love the look of real flowers on a cake. Are they really safe to include?

Many flowers are in fact edible. Check with your florist to ensure that whatever they are providing for your cake is safe and organic. While all flowers are a treat to see, some ought to come with a warning label. The most common poisonous wedding flowers include lily of the valley, hydrangeas, stargazer lilies, angels trumpet, oleander and delphinium. If your preferred florals appear on this list, fret not. Consider adding faux tiers to the cake. These tiers blend with the design of the rest of the cake, often covered in identical fondant or completely in flowers.

What are the hot trends?

We’re seeing personalization of cakes. Taking on themes from hot TV shows, to sports teams and comic book heroes. Flavor pairings are also trending. Creative options include Nutella, tequila and lime, orange and champagne, peaches and cream, caramel apple and almond amaretto just to name a few.

Modern Guide to Gratuities

By Meghan Bishop

If there’s one gray area in the wedding world, it’s paying gratuities. Long-standing etiquette says ones thing and modern trend says another. We say: if you loved your service—show it with a tip.

Whether your vendor owns their business or is an hourly employee matters little. Gratuity says “I’m so thankful for the extra care you showed to me,” and giving shouldn’t be determined by who the boss is. It’s determined by the quality of service. Here’s a list of the vendors you should plan to tip because of their onsite expertise at the end of your very long, very fabulous big day.

WEDDING PLANNER

Traditionally, it has been thought that you don’t need to give your wedding planner anything for a tip. But, considering they’re the one vendor who has done the bulk of the work on your wedding—we say, why not? Did he/she knock your socks off by pulling off your wedding flawlessly? Was there a ton of extra work involved that wasn’t discussed when pricing was set? Whatever the case may be, you can feel comfortable giving between $100 to 10% of their fees in cash or a gift in the same amount to show your gratitude.

TIP: $100 to 10% of fees

PHOTOGRAPHERS & VIDEOGRAPHERS

In our opinion, your photographer and videographer will be the most important vendors you choose. Each photographer on the day of your wedding should be tipped $100- 200, and second shooters $50-75.

TIP: $50-200 per person

CEREMONY MUSICIANS

Not sure what to give the string trio that played your wedding march? What about the choir that sang as you lit your unity candle? If it was a professional group, 10% of the entire amount charged to be split amongst the musicians. If it’s a civic or church group and they didn’t charge, give a donation either to the group or the church—just as you would a religious officiant.

TIP: 10% of fee to be split among musicians

RECEPTION MUSICIANS OR DJ

Every guest was on the dance floor and your party was non-stop all night! You should tip $25-50, per musician. For the DJ—he/she is the one person responsible for the entire flow and energy of your event. We think they deserve a whole lotta love for guaranteeing a good time. MUSICIAN TIP: $25-50 per person

DJ TIP: $100-200

OFFICIANT

Your dad’s friend is a judge, your neighbor got registered online, your junior high school pastor, or your pastor now that you are an adult has accepted the job of conducting your service— etiquette says no cash should be given. Instead, give a thank you card and a gift card or a donation to the house of worship if affiliated.

TIP: A donation and thank you note will do.

CATERING STAFF

This varies depending on the region of the country you are in. In the Midwest, a 20 to 22% service charge is usually added to the catering contract. But if you are super happy with the service, you can give the catering manager a lump sum to distribute among the wait staff. You can get the anticipated number of wait staff from the caterer beforehand to help you prepare.

TIP: $20-50 per person (and check your contract)

BARTENDER

Your bartender will deal with a bunch of guest craziness the evening of your wedding (i.e. “There is tooooooo much coke in my Jack”). Bartenders who work on a catering staff team make a higher hourly wage than what you’d expect in a restaurant so you can tip them the same as the other catering staff. No need to go above and beyond, unless you really want to.

TIP: $20-50 like the other catering event staff

DRIVER TIP

Your driver will wait outside for 30 minutes as you say your goodbyes to your friends and family and make sure your take-away plate is in the car for your midnight snack before he drives clear across town to your desired place! Proper tip is 15-20% presented after arrival.

TIP: 15-20% of fees

RENTAL STAFF TIP

This one is optional. Rental drop off delivery people sometimes get $20-50 per person depending on how much they are bringing in and having to set up. Most of the time you have a team of 2-4 depending on the size of the order and they will be the last ones out of the space at the end of the night.

TIP: $20-50 per person

HAIR STYLIST & MAKEUP ARTIST

As important as pictures are, your hair and makeup professional will help ensure you look the best! Hair and make-up professionals should get 15-20% of the total bill.

TIP: 15-20% of services

THINGS TO REMEMBER WHEN TIPPING…

Some vendors may have gratuity included in their contract–if this is the case, no tip is necessary. Read your contract to be certain. Also, if a vendor does not fulfill what was expected, don’t feel obligated. And if you want to reward a vendor that you didn’t get a chance to see or interact with, don’t underestimate the power of a sincere thank you card with a little token of your appreciation inside. Tipping is something you should be prepared to do (a lot of) on your wedding day.

The caliber of the professionals you hire will determine the amount of tips you should budget for.

Start the Conversation with Your Budget

By Leah Economos

Many brides are surprised that most vendors insist on knowing their budget before providing a detailed proposal. Truth is, this saves you both time and prevents miscommunication, sticker shock and getting attached to an idea you just can’t afford.

Why Share Your Budget?

Because you’re a busy bride with limited spare time, you’ll want this process to be as efficient as possible. Also, the vendors you’re interviewing respect your time and aim to make the proposal process as simple and straightforward as possible. With knowledge of your budget, each vendor will be able to provide a proposal in the price range you have specified.

The Dangers of a Proposal that’s Above Your Budget

A proposal with no budget guideline has several dangers. The first one is sticker shock. Many brides are truly shocked by the cost of wedding elements. Being surprised by your proposal price is not only unpleasant, but it may cause you to eliminate a wedding vendor from consideration who is truly capable of supplying a fantastic alternative for half the price—they just had no idea how much you wanted to spend!

Beyond the sticker shock, there’s another danger: attachment! You’re likely to become attached to all of the beautiful options conjured up in that initial proposal—and they’re way out of your price range. This will only create disappointment down the road as you find it impossible to be satisfied with more budget friendly alternatives.

Your style, taste, and personal preferences are equally as important as your budget. But, if you start out with a proposal that’s above your budget, trimming it down will be the only solution. That will mean parting with some elements you may love, and it also will delay arriving at your “budget happy place” while your salesperson revises your proposal. To avoid this dilemma, simply share your budget with vendors in your first conversation.

Finding a Fit

There’s a possibility that your vision and budget aren’t a match for a particular vendor, and that’s okay! If they aren’t able to offer the service or product you’re looking for within the amount you’re willing to pay, don’t be shy about telling them your budget is firm and you’ll have to look elsewhere.

If you consult several reputable vendors and continue to hear your vision can’t be accomplished within the amount you want to pay, it’s probably an indication your budget
isn’t reasonable. Consider shifting money from another category within your overall budget, or open your mind to more budget friendly options that still allow you to have a great event.

Great vendors will do their best to offer an alternative to suit your budget, whether it’s a fabulous short rib small plate station instead of filet mignon, or ranunculus for your bouquet instead of peonies.

Take Steps in the Right Direction

Occasionally, brides can get stuck in what is referred to as ‘proposal la-la land.’ This is what happens when you continue to swoon over Pinterest pictures and celebrity weddings featuring ideas far outside your budget range. Remember, the goal is to arrive at a proposal you’re happy with and can afford.

Trusting Your Vendors

Some couples say they don’t feel comfortable sharing their actual budget with vendors they’re interviewing, for fear that they will
“use up all the money,” and I want to offer some insight on that topic. Any vendor you’re considering hiring should make you feel comfortable and cared for as a customer. If at any point you feel pressured in a used-car- salesman-fashion, you’re in the wrong place.

When it comes to budget, remember: you’re in charge. Your florist or caterer isn’t going to reach into your wallet and take your money. When you agree on a price, make sure you’re comfortable with the amount you’re spending.

Bottom Line

You’ll make your planning process easier, avoid disappointment and sticker shock and develop a great relationship with your vendor team by sharing your budget from the beginning.

Budget Breakdown

In Chicago, the average cost of a 150-person wedding is approximately $42,000 with downtown weddings costing more ($51,000) and suburban weddings costing less ($33,000). When you start planning your wedding, one of the very first things you’ll need to create is a budget. The most helpful approach for you, your partner, and your respective families will be to openly discuss how much everyone will be able to contribute. Today, it is not uncommon for the bride and groom to foot the entire bill, or for the families to share the expenses. When discussing your expenses with your loved ones, be sure to remain courteous and realistic.

  • RECEPTIONS: 40-45% (Reception venue, food, beverages & rentals)
  • PHOTO & VIDEO: 10-20% (Photo & video)
  • ATTIRE & WEDDING BANDS: 8-12%  (Bride and groom attire & wedding bands)
  • FLOWERS: 8-12% (Flowers & décor)
  • MUSIC: 5-10% (Ceremony & reception music)
  • PLANNING: 0-10% (Planner or coordinator)
  • CAKES: 3-6% (Cakes & sweet tables)
  • OVER SPEND: 5% (Overspend Fund)
  • CEREMONY: 2-4% (Ceremony)
  • INVITES: 3-6% (Stationery)
  • TRANSPORTATION AND GIFTS: .2-4% (Gifts & transportation)
  • BEAUTY: 2-3% (Hair, makeup & pampering)

Find more wedding planning advice here.